One-off and ongoing
One-off
A defined audience, a defined message, sent once at a time you choose. A product launch, a policy
change, a seasonal promotion.
Ongoing
A trigger and a condition, running continuously. Fires for each person who meets the criteria, when
they meet them.
The mental model: a one-off campaign is an event; an ongoing campaign is a standing instruction.
Proactive outreach prevents tickets
A campaign that catches a problem before the customer notices — a failed payment before dunning, a delayed shipment before the “where is it?” message — prevents a ticket rather than closing one, and the customer never has a bad moment at all. Ongoing campaigns are the main way that happens at scale.Consent is not a formality
The practical rule: keep opt-in scoped to a category, and keep the record. If a complaint escalates you need to show when and how consent was given. Channel-specific rules:- SMS — TCPA and CTIA. STOP, HELP and opt-out handling are automatic, but the consent underneath them is yours. See SMS and MMS.
- WhatsApp — outside the 24-hour service window you can only send an approved template, and category determines both approval bar and price. See WhatsApp and Message templates.
- Email — CAN-SPAM and GDPR where applicable.
Cost
Campaigns are outbound, which means channel fees apply to every message and there is no inbound-is-free discount to lean on. A broadcast to 50,000 WhatsApp contacts is 50,000 chargeable template messages. Two things materially reduce that:1
Use utility categories where the content genuinely is utility
Utility templates are free inside WhatsApp’s 24-hour service window; marketing templates never are.
2
Structure acquisition through Click-to-WhatsApp
It opens a 72-hour window in which everything is free. See
WhatsApp channel fees.
In this section
One-off campaigns
Audience, message, scheduling and completion.
Ongoing campaigns
Triggers, conditions, and how they interact with live chat.
WhatsApp campaigns
Template requirements, opt-in rules and per-message cost.
Labels
Campaign audiences are built from labels — this is how you apply them.
Next
Message templates
What needs pre-approval, and how approval works.
Channel fees
What outbound costs, per channel.